The Immigration (Residential Accommodation) (Prescribed Requirements and Codes of Practice) Order 2014
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Change 1
5
Where the landlord or agent obtains any document from an occupier or prospective occupier or the Landlord Checking Service pursuant to article 4, the landlord or agent must— (a) take all reasonable steps to check the validity of the document; (b) if a document contains a photograph, satisfy themselves that the photograph is of the occupier or prospective occupier; (c) if a document contains a date of birth, satisfy himself that the date of birth is consistent with the appearance of the occupier or prospective occupier; (d) take all other reasonable steps to check that the occupier or prospective occupier is the rightful owner of the document; (e) if the document is not a passport or other travel document, retain a clear and legible copy of the whole of the document in a format which cannot be subsequently altered; (f) if the document is a passport or other travel document (which is not in the form of a card), retain a clear and legible copy of the following pages of that document in a format which cannot be subsequently altered— (i) any page containing the holder’s personal details including nationality; (ii) any page containing the holder’s photograph; (iii) any page containing the holder’s signature; (iv) any page containing the date of expiry; and (v) any page containing information indicating the holder has an entitlement to enter or remain in the UK; (g) if the document is a travel document in the form of a card, retain a clear and legible copy of the whole of that document in a format which cannot be subsequently altered; (h) record the date on which the copies were taken; (i) retain a clear and legible copy or copies securely for a period of not less than one year after the residential tenancy agreement has come to an end; (j) take all reasonable steps to identify any additional occupants of the property at the time the occupier or prospective occupier enters into the residential tenancy agreement.
5
Where the landlord or agent obtains any document from an occupier or prospective occupier or the Landlord Checking Service pursuant to article 4, the landlord or agent must— (a) take all reasonable steps to check the validity of the document; (b) if a document contains a photograph, satisfy themselves that the photograph is of the occupier or prospective occupier; (c) if a document contains a date of birth, satisfy himself that the date of birth is consistent with the appearance of the occupier or prospective occupier; (d) take all other reasonable steps to check that the occupier or prospective occupier is the rightful owner of the document; (e) if the document is not a passport or other travel document, retain a clear and legible copy of the whole of the document in a format which cannot be subsequently altered; (f) if the document is a passport or other travel document (which is not in the form of a card), retain a clear and legible copy of the following pages of that document in a format which cannot be subsequently altered— (i) any page containing the holder’s personal details including nationality; (ii) any page containing the holder’s photograph; (iii) any page containing the holder’s signature; (iv) any page containing the date of expiry; and (v) any page containing information indicating the holder has an entitlement to enter or remain in the UK; (g) if the document is a travel document in the form of a card, retain a clear and legible copy of the whole of that document in a format which cannot be subsequently altered; (h) record the date on which the copies were taken; (i) retain a clear and legible copy or copies securely for a period of not less than one year after the residential tenancy agreement has come to an end; (j) take all reasonable steps to identify any additional occupants of the property at the time the occupier or prospective occupier enters into the residential tenancy agreement.
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