The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025

5 Amendment of Commission Implementing Regulation (EU) 2016/480

(1) Commission Implementing Regulation (EU) 2016/480 of 1 April 2016 establishing common rules concerning the interconnection of national electronic registers on road transport undertakings is amended as follows. (2) In Article 1 (subject matter), for “Article 16(5) of Regulation (EC) No 1071/2009” substitute “Articles 13 (national electronic registers) and 14 (administrative cooperation between competent authorities) of Section 1 (admission to, and the pursuit of, the occupation of road haulage operator) of Part A of Annex 31 to the Trade and Cooperation Agreement”. (3) In Article 2 (definitions)— (a) in the words before point (a), after “Article 2 of Regulation (EC) No 1071/2009,” insert “other than the definition of ‘Competent authority’ in that Article,”; (b) in point (a) (definition of “ERRU”), for “Article 16(5) of Regulation (EC) No 1071/2009” substitute “with Articles 13 and 14 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement”; (c) in point (c) (definition of “Broadcast search”)— (i) for “Member State”, substitute “participating country”; (ii) for “Member States”, substitute “participating countries”; (d) in point (d) (definition of “Central hub”), for “Member States”, substitute “participating countries”; (e) after point (d) insert— (da) ‘Clean check’ means a check where no infringements are detected; (db) ‘Competent authority’ means— (i) in Great Britain, a traffic commissioner; (ii) in Northern Ireland, the Department for Infrastructure; (iii) in a Member State, a national, regional or local authority in that Member State which, for the purpose of authorising the pursuit of the occupation of road transport operator, verifies whether an undertaking satisfies the conditions laid down in Regulation 1071/2009 as it has effect in EU law as amended from time to time, and which is empowered to grant, suspend or withdraw an authorisation to pursue the occupation of road transport operator; ; (f) in point (f) (definition of “Member State of infringement”)— (i) for “Member State”, in the first place it occurs, substitute “Country”; (ii) for “Member State”, in the second place it occurs, substitute “participating country”; (g) in point (g) (definition of “Member State of establishment”)— (i) for “Member State”, in the first place it occurs, substitute “Country”; (ii) for “Member State”, in the second place it occurs, substitute “participating country”; (h) in point (h) (definition of “National system”), for “Member State”, substitute “participating country”; (i) after point (h), insert— (ha) ‘Participating country’ means a Member State or the United Kingdom, or a Member State and the United Kingdom, as the context requires; ; (j) in point (j) (definition of “Requesting Member State”)— (i) for “Member State”, in the first place it occurs, substitute “country”; (ii) for “Member State”, in the second place it occurs, substitute “participating country”; (iii) for “Member States” substitute “countries”; (k) in point (k) (definition of “Responding Member State”)— (i) for “Member State”, in the first place it occurs, substitute “country”; (ii) for “Member State”, in the second place it occurs, substitute “participating country”; (l) at the end of point (k), insert— ; (l) ‘Trade and Cooperation Agreement’ has the meaning given in section 37(1) of the European Union (Future Relationship) Act 2020 . (4) In Article 3 (obligation to connect to ERRU)— (a) in the first paragraph— (i) for “Member States”, substitute “Participating countries”; (ii) for “Article 16 of Regulation (EC) No 1071/2009” substitute “Articles 13 and 14 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement”; (b) omit the second paragraph. (5) In Article 5 (use of ERRU)— (a) in paragraph 2— (i) for “Member States”, substitute “Participating countries”; (ii) for “ERRU Check Community Licence” substitute “Check Transport Undertaking Data”; (b) in paragraph 3, for “Member State”, substitute “participating country”. (6) In Article 7 (entry into force), omit the third paragraph. (7) In Annex I (general aspects of ERRU)— (a) in point 1 (architecture)— (i) in point 1.1— (aa) for “Member State”, in each place it occurs, substitute “country”; (bb) for “Member States”, substitute “countries”; (ii) in point 1.2, for “Member State”, substitute “participating country”; (b) in point 2 (management)— (i) in point 2.4, for “Member States” substitute “Participating countries”; (ii) in point 2.5 (MOVEHUB web portal)— (aa) in point (a), for “Member State” substitute “Participating country”; (bb) in point (b), for “Member State” substitute “participating country”; (iii) in point 2.6 (contact management)— (aa) for “Member State”, in both places it occurs, substitute “participating country”; (bb) for “Member State’s” substitute “participating country’s”; (cc) for “Member States” substitute “participating countries”. (8) In Annex II (ERRU functionalities)— (a) in point 1.1— (i) for “Member State”, substitute “country”; (ii) for “Member States”, substitute “countries”; (b) for point 1.2, substitute— 1.2 | Notification of Check Result (NCR): allows the participating country where the check was carried out to notify the result of a check to the country of establishment. When a serious infringement has been found during the check, the participating country where the infringement was detected notifies the country of establishment through NCR that the transport undertaking has committed a serious infringement, and may request penalties to be applied to the transport undertaking in the country of establishment. When no infringement has been detected during the check, NCR allows the country where the check has been carried out to notify the country of establishment the positive result of the check. ; (c) for point 1.3, substitute— 1.3 | Check Transport Undertaking Data (CTUD): allows the requesting country to send a query to the responding country about the following data that are specific to a transport undertaking: — information about the UK licence for the Community or Community licence and the certified true copies, — risk rating band, — number of vehicles at the disposal of the transport undertaking, — registration number and registration country of the vehicles at the disposal of the transport undertaking. ; (d) after point 1.3 insert— 1.4 | Notification of Unfitness (NU): allows a participating country to inform all other participating countries that a transport manager has been declared unfit and that, as a result, its certificate of professional competence is no longer valid in any participating country. . (9) In Annex III (ERRU message provisions), in point 1 (general technical requirements), for “Member States”, in both places it occurs, substitute “Participating countries”. (10) In the Appendix to Annex III— (a) in the table entitled “Minimum requirements for the content of XML messages”— (i) in the row relating to “Workflow Identifier”, in the second column, for “Member State”, substitute “country”; (ii) in the row relating to “Timeout”, in the second column, for “Member State”, substitute “country”; (iii) in the row relating to “From”, in the second column, for “Member State”, substitute “participating country”; (iv) in the row relating to “To”, in the second column, for “Member State”, substitute “participating country”; (b) in the table entitled “Check Good Repute”— (i) in the entries under the heading “Check Good Repute Request”, after the row relating to the transport manager’s place of birth, insert— Address | The address (including city, postcode and country) of the transport manager. | No ; (ii) in the entries under the heading “Check Good Repute Response”— (aa) in the row relating to the found transport manager’s place of birth, for the entry in the third column (Mandatory), for “Yes” substitute “No”; (bb) after the row relating to the found transport manager’s CPC issue country, insert— CPC Validity | Declaration of either ‘Valid’ or ‘Invalid’. | Yes ; (cc) after the row relating to the found manager’s fitness, insert— Start Date of Unfitness | Start date of unfitness of the transport manager in ISO 8601 format (YYYY-MM-DD). | Yes if ‘Fitness’ is ‘Unfit’. ; (dd) for the row relating to the found transport manager’s end date of unfitness, substitute— End Date of Unfitness | End date of unfitness of the transport manager in ISO 8601 format (YYYY-MM-DD). | Yes if ‘Fitness’ is ‘Unfit’. ; (ee) for the rows relating to the transport undertaking’s Community licence number and Community licence status, substitute— Licence Number | The serial number of the UK licence for the Community or Community licence of the transport undertaking (free text alphanumeric field with length 1 to 20). | Yes Licence Status | The status of the UK licence for the Community or Community licence of the transport undertaking as recorded in the register. | Yes ; (c) for the table entitled “Infringement notification” to the end of the Appendix, substitute— Notification of Check Result Notification of Check Result | Mandatory Business Case Identifier | A serial or reference number identifying each individual notification. | Yes Notifying Competent Authority | The competent authority that issues the notification. | Yes Transport Undertaking | Yes Transport Undertaking Name | The name of the transport undertaking being object of the check. | Yes Licence Number | The serial number of the UK licence for the Community or Community licence or of the certified true copy of the transport undertaking (free text alphanumeric field with length 1 to 20). | Yes Vehicle Registration Number | The vehicle registration number of the vehicle checked. | Yes Vehicle Registration Country | The country in which the vehicle checked is registered. | Yes General information about the check Date of check | Date of check in ISO 8601 format (YYYY-MM-DD). | Yes Clean check | Yes/No | Yes Minor infringements | Yes, if minor infringement(s) detected during the check Date of minor infringement | Date of the infringement in ISO 8601 format (YYYY-MM-DD). | Yes Number of minor infringements | The number of minor infringements detected. | Yes Serious infringement | Yes, if serious infringement detected during the check Date of Infringement | Date of the infringement in ISO 8601 format (YYYY-MM-DD). | Yes Category | The category of the infringement: MSI: Most serious infringement VSI: Very serious infringement SI: Serious infringement. | Yes Infringement Type | In accordance with the classification provided in Annex IV to Regulation (EC) No 1071/2009 and Annex I to Commission Regulation No (EU) 2016/403. | Yes Appeal Possible | If an appeal against the infringement is still possible at the time of notification. Yes/No | Yes Penalty Imposed (for each serious infringement) | Yes, if relevant Penalty Imposed Identifier | The serial number of the individual penalty imposed. | Yes Final Decision Date | The final decision date of the penalty imposed in ISO 8601 format (YYYY-MM-DD). | Yes Penalty Type Imposed | Declaration of either: 101: ‘Warning’ 201: ‘Temporary ban on cabotage operations 202: ‘Fine’ 203: ‘Prohibition’ 204: ‘Immobilisation’ 102: ‘Other’. | Yes Start Date | The start date of the penalty imposed in ISO 8601 format (YYYY-MM-DD). | No End Date | The end date of the penalty imposed in ISO 8601 format (YYYY-MM-DD). | No Executed | Yes/No | Yes Penalty Requested (for each Serious Infringement) | No Penalty Requested Identifier | The serial number of the individual penalty requested. | Yes Penalty Type Requested | Declaration of either: 101: ‘Warning’ 301: ‘Temporary withdrawal of some or all of the certified true copies of the UK licence for the Community or Community licence’ 302: ‘Permanent withdrawal of some or all of the certified true copies of the UK licence for the Community or Community licence’ 303: ‘Temporary withdrawal of the UK licence for the Community or Community licence’ 304: ‘Permanent withdrawal of the UK licence for the Community or Community licence’ 305: ‘Suspension of the issue of driver attestations’ 306: ‘Withdrawal of driver attestations’ 307: ‘Issue of driver attestations subject to additional conditions in order to prevent misuse’. | Yes Duration | The duration of the requested penalty (calendar days). | No Notification of Check Result Response | Mandatory, if infringement(s) detected during the check Business Case Identifier | A serial or reference number matching the business case identifier of the notification. | Yes Originating Competent Authority | The competent authority that issued the original infringement notification. | Yes Licensing Competent Authority | The competent authority responding to the infringement notification. | Yes Status Code | The status code of the infringement response (e.g. found, not found, error, etc.). | Yes Status Message | An explanatory status description (if necessary). | No Transport Undertaking | Yes Transport Undertaking Name | The name of the transport undertaking as recorded in the register. | Yes Transport Undertaking Address | The address of the transport undertaking (including postal code, city, country) as recorded in the register. | Yes Licence Number | The serial number of the UK licence for the Community or Community licence of the transport undertaking as recorded in the register (free text alphanumeric field with length 1 to 20). | Yes Licence Status | The status of the UK licence for the Community or Community licence of the transport undertaking as recorded in the register. | Yes Penalty Imposed | No Penalty Imposed Identifier | The serial number of the individual penalty imposed (given in the Penalty Requested Identifier of the Notification of Check Result). | Yes Competent Authority Imposing Penalty | The name of the competent authority imposing the penalty. | Yes Is Imposed | Yes/No | Yes Penalty Type Imposed | Declaration of either: 101: ‘Warning’ 301: ‘Temporary withdrawal of some or all of the certified true copies of the UK licence for the Community or Community licence’ 302: ‘Permanent withdrawal of some or all of the certified true copies of the UK licence for the Community or Community licence’ 303: ‘Temporary withdrawal of the UK licence for the Community or Community licence’ 304: ‘Permanent withdrawal of the UK licence for the Community or Community licence’ 305: ‘Suspension of the issue of driver attestations’ 306: ‘Withdrawal of driver attestations’ 307: ‘Issue of driver attestations subject to additional conditions in order to prevent misuse’ 102: ‘Other’. | Yes Start Date | The start date of the penalty imposed in ISO 8601 format (YYYY-MM-DD). | No End Date | The end date of the penalty imposed in ISO 8601 format (YYYY-MM-DD). | No Reason | Reason if penalty is not imposed. | No Notification of Check Result Acknowledgement | Mandatory Business Case Identifier | A serial or reference number matching the business case identifier of the notification or the response. | Yes Status Code | Status code of the acknowledgement. | Yes Status Message | Status Message String. | No Originating Competent Authority | For a NCRN_Ack: in the legislation this field is represented as ‘Destination Competent Authority Identifier’. For a NCRR_Ack: in the legislation this field is represented as ‘Acknowledging Competent Authority Identifier’. | Yes Licensing Competent Authority | For a NCRN_Ack: in the legislation this field is represented as ‘Acknowledging Competent Authority Identifier’. For a NCRR_Ack: in the legislation this field is represented as ‘Destination Competent Authority Identifier’. | Yes Acknowledgement Type | Defining Acknowledgement Type Possible Values: ‘NCRN_Ack’ ‘NCRR_Ack’. | Yes Check Transport Undertaking Data Check Transport Undertaking Data Request | Mandatory Business Case Identifier | A serial or reference number identifying each individual request. | Yes Originating Competent Authority | The competent authority issuing the search request. | Yes Transport Undertaking Identification | Yes Transport Undertaking Name | The name of the transport undertaking. | At least two of the search fields are required. Licence Number | The serial number of the UK licence for the Community or Community licence or of the certified true copy (free text alphanumeric field with length 1 to 20). Vehicle Registration Number | The registration number of one of the vehicles of the transport undertaking. Vehicle Registration Country | The country of registration of the vehicle. | Yes, if vehicle registration number provided. Request All Vehicles | To request the registration numbers of all vehicles managed by the undertaking. Yes/No | Yes Check Transport Undertaking Data Response | Mandatory Business Case Identifier | A serial or reference number identifying each individual request. | Yes Originating Competent Authority | The competent authority issuing the search request. | Yes Responding Competent Authority | The competent authority providing the response. | Yes Status Code | The status code of the response (e.g. found, not found, error, etc.). | Yes Status Message | An explanatory status description (if necessary). | No General Information about the Transport Undertaking | Yes, if status code is found Transport Undertaking Name | The name of the transport undertaking (name and legal form). | Yes Transport Undertaking Address | The address of the transport undertaking (including postal code, city, country) as recorded in the register. | Yes Number of Managed Vehicles | The number of vehicles managed as recorded in the register. | Yes Risk Rating Band | The risk rating band of the undertaking (green, amber, red, grey). | Yes Licence Details | Yes, if status code is found Licensing Competent Authority | The competent authority that issued the UK licence for the Community or Community licence to the transport undertaking. | Yes Licence Number | The serial number of the UK licence for the Community or Community licence of the transport undertaking as recorded in the register (free text alphanumeric field with length 1 to 20). | Yes Licence Status | The status of the UK licence for the Community or Community licence of the transport undertaking as recorded in the register. | Yes Licence Type | The type of the UK licence for the Community or Community licence as recorded in the register. A declaration of: ‘UK licence for the Community or Community licence for goods transport’ ‘UK licence for the Community or Community licence for goods transport, exclusively ≤ 3.5 t’ National licence for goods transport’. | Yes Start Date | The start date of the UK licence for the Community or Community licence. | Yes Expiry Date | The expiry date of the UK licence for the Community or Community licence. | Yes Withdrawal Date | The withdrawal date of the UK licence for the Community or Community licence. | Yes, if found Suspension Date | The suspension date of the UK licence for the Community or Community licence. | Yes, if found Suspension Expiry Date | The date on which the UK licence for the Community or Community licence suspension expires. | Yes, if found Certified True Copy Details | Yes Certified True Copy Number | The serial number of each certified true copy of the UK licence for the Community or Community licence of the transport undertaking as recorded in the register (free text alphanumeric field with length 1 to 20). | Yes Start Date | The start date of each certified true copy of the UK licence for the Community or Community licence. | Yes Expiry Date | The expiry date of each certified true copy of the UK licence for the Community or Community licence. | Yes Withdrawal Date | The withdrawal date of each certified true copy of the UK licence for the Community or Community licence. | Yes, if found Suspension Date | The suspension date of the certified true copy of the UK licence for the Community or Community licence. | Yes, if found Suspension Expiry Date | The date on which each certified true copy of the UK licence for the Community or Community licence suspension expires. | Yes, if found Vehicle Details | Yes, if value of ‘Request All Vehicles’ in CTUD Request is ‘Yes’. Vehicle Registration Number | The registration number of each of the vehicles of the transport undertaking. | Yes Vehicle registration country | The registration country of each of the vehicles of the transport undertaking. | Yes Notification of Unfitness Notification of Unfitness | Mandatory Business Case Identifier | A serial or reference number identifying each individual notification. | Yes Notifying Competent Authority | The competent authority that issues the notification. | Yes Transport Manager Details | Yes, if no CPC details Family Name | Transport manager’s family name as indicated on the CPC. | Yes First Name | Transport manager’s complete given name as indicated on the certificate of professional competence. | Yes Date of Birth | Transport manager’s birth date in ISO 8601 format (YYYY-MM-DD). | Yes Place of Birth | Transport manager’s place of birth. | No CPC Details | Yes, if no transport manager details CPC Number | Number of certificate of professional competence. | Yes CPC Issue Date | Date of issuance of the CPC, in ISO 8601 format (YYYY-MM-DD). | Yes CPC Issue Country | Issuing country of the CPC in ISO 3166-1 alpha 2 format. | Yes Declaration of Unfitness | Yes Start Date of Unfitness | Start date of unfitness, in ISO 8601 format (YYYY-MM-DD). | Yes Notification of Unfitness Acknowledgement | Mandatory Business Case Identifier | A serial or reference number matching the business case identifier of the notification. | Yes Originating Competent Authority | The competent authority issuing the notification. | Yes Responding Competent Authority | The competent authority providing the acknowledgement. | Yes Status Code | Status code of the acknowledgement. | Yes Status Message | Status Message String. | No . (11) In Annex IV (transliteration and NYSIIS services)— (a) in point 2, for “Member States”, substitute “Participating countries”; (b) in point 3, for “Member States”, substitute “participating countries”. (12) In Annex VI (service levels)— (a) in point 1.3, for “Member States”, substitute “Participating countries”; (b) for point 1.5, for the words before point 1.5.1, substitute— When sending Check Good Repute Responses, Notification of Check Result Acknowledgements, Check Transport Undertaking Data Responses and Declaration of Unfitness Acknowledgements in accordance with Annex VIII: ; (c) in point 1.7, for “Member States”, substitute “participating countries”; (d) in point 3 (Maintenance)— (i) for “Member States”, in the first place it occurs, substitute “Participating countries”; (ii) for “Member States”, in the second place it occurs, substitute “participating countries”. (13) In Annex VII (logging and statistics)— (a) in point 1, for “Member States”, substitute “participating countries”; (b) in point 5, for “Member State”, in both places it occurs, substitute “country”. (14) In Annex VIII (use of ERRU)— (a) in point 1 (checking the good repute of transport managers)— (i) for “Member States”, in the first two places it occurs, substitute “participating countries”; (ii) for “Member States”, in the third place it occurs, substitute “countries”; (b) for point 2 (exchange of information on infringements) to the end of Annex VIII, substitute— 2. | NOTIFICATION OF CHECK RESULTS 2.1 | For the notification of a serious infringement through ERRU, the country of infringement must send a Notification of Check Result to the country of establishment with the information about the infringement. Infringements not categorised in Regulation (EC) No 1071/2009 need not be notified. 2.2 | When no infringement has been detected during the check, a Notification of Check Result must be sent to the country of establishment consisting of the information about the clean check as set out in Annex III. 2.3 | A check is not considered as a clean check when minor infringements have been detected. Where only minor infringements have been detected during the check, a Notification of Check Result must be sent to the country of establishment consisting of information about the date and number of minor infringements detected. 2.4 | The Notification of Check Result must be sent as soon as possible, and at the latest within 6 weeks of the final decision on the infringements detected, if any, providing the information set out in Annex III. 2.5 | The country of establishment must reply to the Notification of Check Result by sending a Notification of Check Result Response, as soon as possible and at the latest within 6 weeks of the final decision on the matter, informing of which, if any, of the penalties requested by the country of infringement have been imposed. If such penalties are not imposed, the Notification of Check Result Response must include the reasons therefor. The Notification of Check Result Response is not necessary when the Notification of Check Result refers to a clean check. 2.6 | In all cases, a Notification of Check Result and a Notification of Check Result Response must be acknowledged by means of a Notification of Check Result Acknowledgement. 3. | CHECKING THE TRANSPORT UNDERTAKING DATA 3.1 | When checking through ERRU any of the transport undertaking data referred to in point 1.3 of Annex II, a participating country must send a Check Transport Undertaking Data Request to the country of establishment. 3.2 | The country of establishment must reply by sending a Check Transport Undertaking Data Response. 3.3 | Queries sent through the CTUD functionality must be carried out by entering either the name of the transport undertaking, its UK licence for the Community or Community licence number or the number of any of the certified true copies, or the registration number of any of its vehicles, without being necessary to perform a query by typing more than two of the aforementioned entries. 3.4 | Responding countries, when searching in their registers the result of a CTUD request on the basis of either the UK licence for the Community or Community licence or the registration number of a vehicle, must take measures to adapt the format of the data in the search request to the format of the data in the national register. In particular, responding countries, when searching in their registers the result of a CTUD request on the basis of either the UK licence for the Community or Community licence or the registration number of a vehicle, may ignore special characters such as hyphens or slashes. Blanks may also be ignored. 3.5 | Responding countries must return to the requesting countries all the information that is available through the XML messages defined in Annex III. If a part of the information requested has not been found, this does not preclude responding countries from providing the rest of the information requested that is available in the register, including the registration number of vehicles with no associated certified true copy. 4. | NOTIFYING THE UNFITNESS OF A TRANSPORT MANAGER 4.1 | When a transport manager has been declared to be unfit in one participating country, that country may send a Notification of Unfitness to all other participating countries. 4.2 | In all cases, a Notification of Unfitness must be acknowledged by means of a Notification of Unfitness Acknowledgement. .