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50 provisions
SCHEDULE 7 Content of notice following award under the Most Suitable Provider Process
Regulation 10(15)(a)
1 A statement that an award has been made following the Most Suitable Provider Process.
2 The contract title and reference.
3 The name and address of the registered office or principal place of business of the provider to whom the contract has been awarded.
4 A description of the relevant health care services to which the contract relates, including the most relevant CPV code.
5 The lifetime value of the contract or, where it is not known, the amounts payable to the provider under the contract.
6 The dates between which the contract provides for the services to be provided.
7 Details of the award decision-makers.
8 Any declared conflicts or potential conflicts of interest.
9 Information as to how any conflicts or potential conflicts of interest were managed.
Regulation 11(4)
1 The contract or framework agreement title and reference.
2 A description of the relevant health care services to which the contract or framework agreement will relate, including the most relevant CPV code.
3 The intended or estimated dates—
(a) between which the services must be provided and the duration of the contract including potential extensions beyond the initial term; or
(b) of the term of the framework agreement.
4 The approximate lifetime value of the contract or framework agreement.
5 The contract or framework award criteria.
6 Where the notice relates to a proposed framework agreement, the relevant authorities which will be able to use the framework agreement.
7 A statement as to how offers must be made, which must be by electronic means.
8 A statement as to how offers will be assessed, including whether the assessment will be in stages.
SCHEDULE 9 Content of communication to unsuccessful provider
Regulation 11(8)(b)
1 The contract or framework agreement title and reference.
2 The contract or framework award criteria.
3 The reasons why the successful provider was successful.
4 The reasons why the unsuccessful provider was unsuccessful.
5 The dates of the beginning and end of the period in which written representations may be made.
SCHEDULE 10 Content of notice of intention to make an award to the chosen provider, or conclude a framework agreement with the chosen provider, under the Competitive Process
Regulation 11(10)
1 A statement thatthe relevant authority is intending to award a contract to a provider or conclude a framework agreement under the Competitive Process.
2 The contract or framework agreement title and reference.
3 The name and address of the registered office or principal place of business of the provider to whom a contract is to be awarded or with whom a framework agreement is to be concluded.
4 A description of the relevant health care services to which the contract or framework agreement relates, including the most relevant CPV code.
5 Where the notice relates to the conclusion of a framework agreement, the duration of the agreement and the relevant authorities which will be able to use the framework agreement.
6 The approximate lifetime value of the contract or framework agreement.
7 Details of the decision-makers.
8 A statement explaining the decision-makers’ reasons for selecting the chosen provider, with reference to the key criteria.
9 Any declared conflicts or potential conflicts of interest.
10 Information as to how any conflicts or potential conflicts of interest were managed.
11 Where appropriate, an indication whether a framework agreement was used.
SCHEDULE 11 Content of notice following a competition under the Competitive Process
Regulation 11(17)(a)
1 A statement that the award follows a competition under the Competitive Process.
2 The contract or framework agreement title and reference.
3 The name and address of the registered office or principal place of business of the provider to whom the contract has been awarded or with whom a framework agreement has been concluded.
4 A description of the relevant health care services to which the contract or framework agreement relates, including the most relevant CPV code.
5 Where the notice relates to the award of a contract, the lifetime value of the contract or, where it is not known, the amounts payable to the provider under the contract.
6 Where the notice relates to the conclusion of a framework agreement, the duration of the framework agreement, the relevant authorities which will be able to use the framework agreement and the lifetime value of the framework agreement.
7 Where the notice relates to the award of a contract, the dates between which the contract provides for the services to be provided.
8 Details of the decision-makers.
9 Any declared conflicts or potential conflicts of interest.
10 Information as to how any conflicts or potential conflicts of interest were managed.
SCHEDULE 12 Notice of contract or framework agreement modification
Regulation 13(5)(b)
1 The contract or framework agreement title and reference.
2 A description of the relevant health care services to which the contract or framework agreement relates, including the most relevant CPV code.
3 The effective date of the modification.
4 A brief description of the modification.
5 Any change in the lifetime value of the contract or framework agreement.
6 Any change in the term length of the contract or framework agreement.
7 Details of the decision-makers.
8 Any declared conflicts or potential conflicts of interest.
9 Information as to how any conflicts or potential conflicts of interest were managed.
Regulation 14(5)(b)
1 A statement that in the view of the relevant authority the award was urgent.
2 The contract title and reference.
3 The name and address of the registered office or principal place of business of the provider to whom the contract has been awarded.
4 A description of the relevant health care services to which the contract relates, including the most relevant CPV code.
5 The lifetime value of the contract or, where it is not known, the amounts payable to the provider under the contract.
6 The dates between which the contract provides for the services to be provided.
7 The reasons for the dates referred to in paragraph 6, if that period is greater than 12 months.
8 Details of the decision-makers.
9 Any declared conflicts or potential conflicts of interest.
10 Information as to how any conflicts or potential conflicts of interest were managed.
11 The reasons why regulation 14 applied.
Regulation 14(5)(c)
1 A statement that in the view of the relevant authority the modification was urgent.
2 The contract title and reference.
3 A description of the relevant health care services to which the contract relates, including the most relevant CPV code.
4 The effective date of the modification.
5 The nature of the modification, including any change in contract value or the length of contract.
6 Details of the decision-makers.
7 Any declared conflicts or potential conflicts of interest.
8 Information as to how any conflicts or potential conflicts of interest were managed.
9 The reasons why regulation 14 applied.
SCHEDULE 15 Invitation to providers party to the framework agreement to submit an offer
Regulation 18(8)
1 A description of the relevant health care services to which the contract relates, including the most relevant CPV code.
2 The contract award criteria.
3 The intended or estimated dates between which the services must be provided and the duration of the contract including potential extensions beyond the initial term.
4 The approximate lifetime value of the contract.
Regulation 19(3)
Basic selection criteria: general principles
1 (1) The basic selection criteria which must be met by a provider may relate to—
(a) suitability to pursue a particular activity;
(b) economic and financial standing;
(c) technical and professional ability.
(2) A relevant authority may impose on providers as requirements only the criteria referred to in this Schedule.
(3) A relevant authority must limit any requirements to those that are appropriate to ensure that a provider has the legal and financial capacities and the technical and professional abilities to perform the contract to be awarded.
(4) All requirements must be related and proportionate to the subject-matter of the contract or framework agreement.
Authorisations or memberships
2 In so far as a relevant authority determines that providers have to possess a particular authorisation or to be members of a particular organisation in order to be able to perform in their country of origin the service concerned, a relevant authority may require a provider to prove that they hold such authorisation or membership.
Economic and financial standing
3 (1) With regard to economic and financial standing, a relevant authority may impose requirements ensuring that a provider possesses the necessary economic and financial capacity to perform the contract or perform contracts based on the framework agreement.
(2) In particular, a relevant authority may require that a provider—
(a) has a certain minimum yearly turnover, including a certain minimum turnover in the services covered by the contract,
(b) provides information on its annual accounts showing, for example, the ratios between assets and liabilities, and
(c) has an appropriate level of professional risk indemnity insurance.
(3) The minimum yearly turnover that a provider is required to have must not exceed twice the estimated contract or framework agreement value unless the relevant authority is satisfied that a higher minimum is appropriate and proportionate to the subject-matter of the contract or framework agreement, for example where the nature of the subject-matter creates a special risk.
Technical and professional ability
4 (1) With regard to technical and professional ability, a relevant authority may impose requirements ensuring that a provider possesses the necessary human and technical resources and experience to perform the contract, or contracts based on the framework agreement to an appropriate quality standard.
(2) A relevant authority may require, in particular, that a provider has a sufficient level of experience demonstrated by suitable references from contracts performed in the past.
(3) A relevant authority may assume that a provider does not possess the required professional abilities where the relevant authority has established that the provider has conflicting interests which may negatively affect the performance of the contract or contracts based on the framework agreement.